Free Task Management Software Mac

 

This article was updated on 16.11.2020

Task management in small companies

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Effective task management is a challenge not only in big companies, where it’s obviously difficult to stay in control of the workflow without the help of an efficient software, but also in small businesses. Even though it might seem that a small team can handle daily tasks without any assistance, it’s very difficult to actually have everything in check without any software at all. In small teams there are also situations like misunderstandings or lack of communication, that can make work hard and ineffective. And more so – even if you work alone, you still need to manage multiple tasks and remember about so many things like due dates that it’s just much easier not to rely on your memory alone.

Why is task management software important?

Good task management will help you and your team handle your daily tasks and long-term projects, at the same time increasing your productivity. Even in a small team, it’s very important that everyone is on the same page and has all the information they need to work on their tasks. For instance, if you’re a content marketing manager, task management software will make it much easier for you to streamline your operations, from big marketing projects like explainer videos campaigns to smaller ones like updating blogs. So, you don’t have to waste your time organizing sticky notes anymore. That’s exactly what task management tools ensure. They also make assigning tasks extremely easy. Instead of writing long emails or explaining what needs to be done in detail, use a task management tool. Managing the workflow will become much easier and more efficient.

The main advantages of task management software

  • You don’t need to remember about every task, due date, or coworker to include – you’ll get appropriate notifications from the software and you will be able to focus on the project.
  • Practically in every task management app you can assign tasks to team members without worrying, that this information will get lost in their overloaded inbox.
  • Easy to use software will help you save time by facilitating document sharing, communication, real time collaboration, time tracking etc.
  • Good tasks management solution will provide features like kanban boards, calendars, recurring tasks or online task sharing that will make project management easier and more transparent.

So how to choose the best task management software tailored to your needs? Let’s take a look at the best free task manager tools to help you decide which of them is the right one for your business.

The best free task management software for small companies

HeySpace - team collaboration tool

HeySpace is a two-in-one tool for task management and communication. It’s free for up to 5 members, so it’s perfect for small teams that need assistance in handling their daily tasks and small projects. You can create as many spaces as you wish, as the number is unlimited even in the free plan. At the same time, HeySpace greatly facilitates real-time communication and will significantly reduce the number of emails you send every day. And all that in one place!

You can create your own task structure in every space and use some more advanced features like tags, checklists, recurring tasks etc. to work smarter. HeySpace i easy to use, so you don't need to spend hours on implementing and learning a new project management tool.

The free plan offered by HeySpace also helps in daily collaboration with your clients, allowing you to invite up to five guests from outside your organization and give them access to particular spaces. It will make them feel more involved and give you an easy way to contact them if necessary.

You can also use HeySpace as a personal tasks manager to make your work more organized and use it as your assistant.

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Integrations

You can benefit from several integrations. For a quicker and easier way of creating tasks, you can use Gmail integration, thanks to which you can convert any message in Gmail into a task card in HeySpace. If you want to facilitate communication, integrate HeySpace with Hangouts. The app is also available in mobile and desktop versions, which will make your team collaboration easier and more efficient!

Mockplus is a one-stop online product design platform featuring interactive prototyping, real-time collaboration, simple developer handoff, scalable design systems, and effective task management. Here, all designers, developers, product managers, and other project participants can work together in one place.

Mockplus provides a built-in task management tool that helps you create tasks, assign them to members, set due dates, and manage them with ease. You can also link the tasks and the related design pages together to have full control of your design and review process. To streamline your workflow, you can easily customize the task lifecycle and process statuses that best suit your team's needs.

Pricing

Mockplus free plan offers up to 10 users, 10 projects, and 50 tasks per project for free. When you pay for a Pro plan at only $5.95 per month, you can get up to 1000 tasks per project. Its Ultimate plan also allows you to create and manage unlimited tasks per project.

MeisterTask is an online task management software helpful in organizing and managing tasks in a customizable environment and easy to adapt to individual needs. Thanks to kanban-style project boards, teams can easily streamline the workflow and stay productive. Every task is available on board, so you don't have to hold too many status meeting, you can see the progress in one place. It is definitely easier to collaborate when you use this kind of software and manage tasks online.

Pricing

The free option offered by MeisterTask doesn’t limit the number of project members, but allows to create only up to 3 projects. You can customize the project boards and create your own workflows to make them better suit the needs of your team or project. When it comes to integrations, you can choose two of the available three, namely iCalendar, Harvest or Zapier, depending which ones are the most useful for your business. MeisterTask is also available in a mobile version, for iOS, Android, Mac, and Windows, making it easier to use on the go.

Bitrix24 is a social enterprise platform, which helps manage many aspects of daily operations. It offers a whole range of project management features for efficient workload management. Bitrix24 makes it easier to plan your tasks, with resource management options and interactive Gantt charts view. It has many good task management software features like task dependencies, employee workload management or reports. This tool is recommended by many project managers, but it is better for a bigger team. It can be just a task manager, but this software offers also many additional fratures like time tracking, CRM, contact center, or online store.

Pricing

Bitrix24 is free for up to 12 users. The plan includes most of the features, however, in a basic scope. You can use the task and project management features and communicate with your team mates. The number of tasks is unlimited, regardless of the plan. Each user has access to an individual planner that helps organize tasks and arrange them as they see fit. Bitrix24 can also be integrated with CRM, workflows, calendar, and drive. Kanban boards and Gantt charts will certainly make the project management process more efficient.

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Hitask is a task management platform that makes it easy and quick to set up a new project, assign and share tasks, use a file library and a shared calendar, send and receive notifications, and synchronize the workflow across all devices. The tool is easy to use and allows you to manage task also on mobile. In Hitask you can also attach files to tasks and projects, manage permissions on the user level, create a task from an email, create subtasks, and get a quick tasks overview on a single screen dashboard.

Pricing

Hitask is a free task management app for up to 5 users. The free plan doesn’t limit the number of tasks and projects, so as long as you work in small teams, you can work on multiple projects at the same time. Hitask gives you access to shared task lists, projects and calendars for easy reference and a clear overview of tasks. You can also communicate with your team using a team chat, without the need to leave your workspace. For more options, you can integrate Hitask with Google Calendar and Outlook.

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Trello is a task management tool facilitating collaboration and helping streamline the project management process in a company. It’s user-friendly and intuitive, which makes it a frequent choice among task management solutions. This simple task manager is based on kanban boards and allows you to work in a team on different tasks. Every task can be moved from one list to another and can include descriptions, files, comments, and checklists. Trello offers also many power-ups i.e. time tracking for every task.

Trello can be your free to do software for personal use or a simple task manager for small team with less complicated projects.

Pricing

Trello has a free plan that offers unlimited personal boards, cards, and lists. However, the maximum number of team boards is 10. In the free version, you can choose one power-up per board from a variety of available ones, for example integration with the Google Calendar, GitHub, Dropbox and many more, or options such as voting, custom fields and card aging. The choice is big, so you can decide which power-up will be useful for your team. Another feature that Trello offers is a simple automation of task management. The feature is called Butler and can help you create buttons, rules and scheduled commands to perform different actions on your board. In the free plan, commands are limited to 1 card per button, 1 board button and 1 rule per board. The maximum number of command runs per month is 50.

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Infolio is a project collaboration suite, which allows you to run projects and track their progress in kanban-based task boards. You can use it to collaborate in visual spaces and talk to your colleagues using a built-in chat. Infolio offers custom fields for every task and more views for easier project management: calendar and table view. If you don't know how to start you can use one of the numerous project templates.

Pricing

Infolio’s free plan offers access for an unlimited number of team members and allows to create as many projects, boards and spaces as you wish. On top of that, you get access to cloud services integrations and can benefit from integrations with Dropbox, Google Drive, OneDrive, Sharepoint and so on. However, if you want to use it for free, the storage will be limited to 1GB.

Todoist, probably the most popular app for creating to-do lists, makes it easy to plan your tasks effectively. It allows you to share your projects and collaborate with your colleagues. It’s intuitive and has a very efficient notification system, so it might be handy if you want a simple tool to help you get organized and work on tasks like a pro. It's not a very complex task management solution, but it's useful for students and small teams to keep tasks in one place.

Pricing

The free plan offered by Todoist is just enough for small teams and companies, as it allows access for up to 5 people per project. You can create up to 80 projects, so if your project teams are small, the free plan should be enough. Adding a new task in Todoist is extremely easy and takes just a few seconds. Also, the app has the feature of tracking progress, which can be a great way of increasing your productivity. You can set daily and weekly goals and visualise our productivity trends in colour-coded graphs. The availability of a mobile app makes it yet more useful on the go. It’s one of the simplest task management tools.


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TaskQue is a collaboration tool designed to increase your productivity. As your online task manager, it lets you focus on your work and stop worrying about missed deadlines. With TaskQue, you can automate the task assignment process and use your resources to maximize your productivity. You can also get a quick overview of a project with summary and insights. TaskQue allows teams to work smarter and minimizes the organizational activities of the project managers.

Pricing

The free plan is available for teams of up to 10 users. It allows for automatic assignment of tasks to your resources, however it doesn’t let you use auto-assignment for groups, which is only available in the paid option. The feature of queue manager gives you the possibility to manage and rearrange your priorities, which greatly facilitates managing the workflow. The task management feature is based on the principles of kanban, so it’s easy to plan your project and track progress. The free plan offers features that should satisfy the needs of a small company or team.

Airtable is a task management tool in the form of a spreadsheet that makes all the information you need clearly visible in a table and easy to find. You can plan your project, add all the necessary details, and then group and organize your records however you choose. Thanks to the features of Airtable, all team members are on the same page and know what they need to focus on. It's one of the best task management software on the market.

Pricing

The free plan includes an unlimited number of bases (databases which can have multiple tables and views) and allows to create 1200 records per one base (a row in a spreadsheet). Each base has 2GB attachment space, so you can also add files to your projects and make them available to all teammates. What’s more, you get 2 weeks of revision history, which means that you can access a visual activity feed of the changes made to each record in a base. You can also restore a base to a previous state. The tool offers several views and has a mobile and a desktop version, which facilitates your work wherever you are.

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Pipefy is a work management platform that helps organize and control your task flow. You can easily delegate activities, set up deadlines, track performance and keep up to date with the progress of your team’s projects. In Pipefy, each project is divided into phases and managed based on the Kanban method. You can decide what phases you need to run your projects in a smooth way. Pipefy is not only a task manager but also offers more advanced enterprise functions like automations, custom integrations, shareable forms or task field customization.

Pricing

The free plan offered by Pipefy includes up to 5 pipes (projects) and is available for teams of up to 10 users. You can create up to 100 cards per month, so it should be enough for the needs of a small team or company. As Pipefy allows for basic automation, in the free plan, you can use one automation rule. The tool offers pipe and email templates, which can make your work even easier and more efficient. Pipefy is also available in a mobile version.

Asana

Asana is a very popular task management software for both personal and team use. You can manage your tasks easily thanks to many different views: list, board, timeline, and calendar. In Asana you can easily assign tasks to your teammates and monitor due dates of tasks thanks to convenient classification: tasks with a due date today, upcoming and later. Asana offers several views, so you can choose between list, board, timeline, calendar, progress, and forms. It is very flexible and one of the best task management solutions on the market.

Pricing

If you want to work alone or in a small team of up to 15 users, you can start with the free Basic plan. It will allow you to manage tasks in unlimited projects and add assignees and to dates to tasks. It is a perfect first step for more organized and professional task management. You can connect Asana with 100+ other apps and do more things automatically. Those integrations will help you to easily integrate a new tool into day to day work.

ClickUp is a great task organizer software for all kinds of teams. It helps to manage and organize tasks in one place thanks to multiple, customizable views. This app can replace many other tools you and your team use now. It will be great also for small teams because you can choose between less and more advanced views and features to manage tasks smoothly without overwhelming your teammates with too many options.

You can start small with creating tasks, setting up due dates, and assigning them to users. While your projects grow, you can start using more advanced features like spreadsheets, goals, or time tracking.

Pricing

ClickUp can be your free task manager because it offers a free forever plan with limited functionalities and storage. Business in a box trial.

Unlimited Plan is $5 per user per month and Business Plan is $9 per user per month.

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Which tool is the best task management software?

There is no one right answer to that question. It depends on the type of work and your preferences. You may need some views, time tracking features, work automation etc., that are unique to your team and your tasks. The best way to decide is to do some good research, then test some most promising task management software and decide which one will work for you. Most of the presented task management tools offer a free trial or even a free forever plan with limited features. If you work in a bigger team, you should engage your colleagues in the decision process and allow them to test some task manager apps and give their opinion. One thing is certain - if you keep your tasks in one place (like task management tools), the work will be easier and more effective.


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The key to perfect task management is astute planning and timely execution. Often, we fail to get the desired result due to either lack of structured formation or wrong implementation of the planning. If you wish to handle your to-dos immaculately and derive the required result painlessly, you need to have the best task management apps for Mac.

There are a number of task management apps for Mac users. But not all of them will prove ideal to accomplish your goals. If you are looking for the best free task management app for mac as well as those that can be purchased, then this article has got you covered. In it, you will be able to choose from a range of options that will help you manage your tasks from simple to complex. Knowing how to prioritize is one thing and putting these things in order and crossing these off your list is another. By the end of this article, you’ll be wondering what took you so long without a favorite task app!

Overview of the Best 10 Tools on Task Management for Mac

So now that the criteria are out of the way, here is a brief description of each of the project management apps for MAC & Windows that are featured in this top 7 list.

1. nTask

Aesthetically appealing project management tool for MAC with a focus on bringing all the top features of different tools under one task management platform.

nTask is a flexible and handyman project management tool that works on MAC & PC. From making checklists to managing projects, collaboration with project teams, scheduling meetings, file sharing, and offering state of the art Gantt Charts.

nTask lets you do all of that and much more through one single project management tool. The program makes it easy to keep work of teams on track and it makes it easy for different stakeholders to share documents. It provides the option of integrating with Slack, which we feel is a lovely option.

Pros

This PM tool administers and helps manage tasks from the service in the integrated cloud, provides all the necessary functions to achieve efficient collaborative work with the rest of the team such as; assigning tasks, monitoring progress, scheduling meetings, recurring tasks, and meetings option and defining risks.

Overall, nTask is easy to set up, easy to understand and a peach of a Task Management App for setting up checklists and to do’s across teams and projects.

Cons

The only thing which needs improvement in nTask is the capability of attaching images and documents. It’d be amazing to be able to see the visuals right in the project window but isn’t available at the moment. Other than that, it works great for individuals, SMEs, and large corporations.

nTask comes with an easy learning curve mainly because of its user-friendly look and experience.

nTask paid plans to start at $1/user for the first three users and offer a 14-Day Free Trial for both its Premium and Business plans.

  • Skyrocket your remote team productivity with nTask, it’s free!Manage all your tasks, projects, meetings, timesheets and more in one place. Sign up today!

2. ProjectManager.com

Number 2 on our list of top task management apps for MAC is projectmanager.com. This is a fully-featured project management application with features such as planning, scheduling and updating in real-time.

This tool runs on both MAC and Windows computers with no downloads required nor any complex and complicated installation is required.

Using this tool, you can easily plan your projects, assign tasks, track the progress of your tasks and easily collaborate with teams. Using this app, you can create plans, tasks, reports, timesheets, and expenses.

ProjectManager.com includes integrations such as Drive, Gmail as well as Microsoft Office.

For other integrations, you may always utilize Zapier to synchronize projectmanager.com with the other tools and task management apps for MAC.

ProjectManager.com starts off at $15/user/month with a minimum of 5 users; which I must say, is rather expensive.

3. Microsoft OneNote

As far as functionality and user experience is concerned, I put Microsoft OneNote right at the top of the list. Managing and creating tasks, to-do lists, and note-taking is smooth and fast with this highly intensive and full of feature app for task management on MAC.

You have the capability of adding your PowerPoint documents, pictures or PDF to your notes. You can tag your tasks to access them and keep abreast of all the things that matter to you. It also provides you with the option of syncing your files with OneDrive and SharePoint.

Top tamil hit song download zip file. OneNote has other great features as well including can extract editable text from images, familiar interface for Office users and plenty of storage space.

I would say the bottom line is that OneNote is a feature-rich, task management app and it gives a lot away for zero dollars. The only real question is whether you’re satisfied with the free offer because otherwise, you’ll have to pay $6.99 per month.

Microsoft OneNote is available for download for free on Android, iOS, macOS, and Windows. You can utilize it with literally zero restrictions.

The major upside to Microsoft OneNote is also its downside. Well, Microsoft OneNote’s list of features definitely impresses in the beginning but amusingly some of the features don’t function as perfectly as a user might hope.

4. Things3

As MAC users, people are mostly spoiled for choices when it comes to creating and managing tasks. There exist several web-based task management tools that one can use.

The best part is that this is a category of applications and tools which are well catered to by Apple developers.

Now in its 3rd version, Things3 continues to be one of the most visually appealing task management apps for Apple users. The new redesign feels great; and what can you say they always strike gold with their look as well.

The subtle keyboard navigation is something that few others offer. To be fair, the design of this app goes a long way with how it appears to the user.

Things3’s dark mode is one of the best dark modes available. You are given the option of selecting a dark mode and an extreme dark mode – designed exclusively for the OLED displays of the latest iPhones in mind.

Things3, as well as other apps on this review, does a good job of letting users input their data. Even easier, with the help of Things Helper, you can create tasks from a currently selected item or agenda in other applications.

Things3, by ‘Cultured Code’, works seamlessly across Apple devices and helps you organize all your ideas and projects of a person’s life.

Pricing for Things3 begins at $10 on the iPhone.

5. Todoist

Many MAC users prefer remaining within their environment – well not all of them. If you want to sync your tasks from MAC to Android, Windows or any other option other than Apple, Todoist should be one of the first tools you need to dig deep into.

This is so because the MAC app for Todoist is pretty much a web version in a devoted window.

The main pros of the Todoist app for MAC are Cross-platform support, excellent features, efficient interface, collaboration features, and offline functionality. The bottom line is a super elegant UI, support for multiple platforms, and collaborative features, this app is worth giving a shot.

In addition to the due date, comments and priority ratings, you have the ability to add reminders to any specific task. Furthermore, Todoist offers a range of integrations and plugins. For example, in terms of syncing due dates to another calendar platform, there are buttons to integrate with Google Outlook Calendar and Google Calendar. Other integration options include Slack.

Todoist pricing is divided into three tiers: Free, Premium ($36 per year) and Business ($60 per year). Furthermore, Todoist does offer discounts to organizations and individuals in nonprofits and the education sector.

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6. Clear

Clear, a product of Realmac Software Impending; is innovative to-do list app. Even though there are a number of task managers in the App Store, Clear manages to break away from the clutter through its unique interface and clean design.

At first look, Clear as a task management app on Mac looks identical of the iPhone version. Though we wouldn’t recommend Clear without a Magic Mouse.

Our favorite part of Clear for MAC is the ability to pinch to close and expand lists.

It’s really addicting to see the tasks collapse as you flick them.

Just like the iPhone version, Clear as a task management app offers multiple themes to chose from.

Key features which impressed us in Clear were that it has simple gestural design, you can use separate lists to organize every aspect of your tasks and you can set reminders.

Price Begins at $9.99

7. Evernote

With Evernote you can take notes, note down to do lists and save things which you think are interesting online and read on them at a later time.

Formats supported sketches, photos, videos, audios, PDFs and web clippings etc.

Evernote allows you to set reminders and keep a track of multiple events.

With the monthly version you get a 60 MB upload limit and can synchronize between two devices. For paid users, you can get 10 GB a month for $69.99 a year and sync across every device you have.

8. Any.do

Any.do is another task management application for Mac. It is a powerful application that combines the to-do list, task management, reminders, and calendar app in one place. It can be used to manage your tasks for personal tasks and can be used at the organizational level.

Free Task Management Software Mac Download

It provides a smooth user experience to create and manage your daily tasks on Mac. The Any.do application provides a clear view to keep a track of your tasks, notes, to-do checklist items, grocery items and many more. You can also synchronize your files on the cloud with Any.do.

You can signup for Any.do for FREE and use it for no cost with basic features. The premium packages come with unlimited storage and other things starting at $2.99 per month.

9. Simplenote

Simplenote Mac app has easy to use task management features such as; note keeping, to-do list items, idea mapping and more. You can organize your notes or data with tags and pins that allow easy to search functionality.

It is a good option if you want to have a FREE task management Mac app but also wants to enjoy a simple to use UI. You can add a checklist to your notes and share them with anyone you want.

With Simplenote, you can automatically synchronize your data and have a backup totally for FREE. You can download and manage your task on Simplenote without paying any dollars.

10. GoodTask3

It is a complete project and task management app that can be used on Apple products such as iOS and Mac. It also won the Best MacStories Select Award in 2018. GoodTask3 works as a full reminder and calendar app that enable task management on Mac.

This app comes with numerous functionalities such as bulk edit, delete a task, change due date, tagging, duplicate task, recurring tasks and many more. It comes with a dark theme that will make the use of the application easier.

However, GoodTask3 does not allow free use. This application is priced at $19.99.

Conclusion

We talk a lot about task management applications for our Android phones and iPhones. But what about mac? Which task management applications would be the best to use on a Mac? Is there a top free to do list app I can grab? Or does anyone even use task managers on their macs, or is it reserved for other operating systems? In this article, I’ll review the somewhat abundant choices of applications that you can use to organize your tasks.

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